Working longer hours now that you’re working from home?

I believe in telecommuting. I love the freedom, the space, the solitude and the comfort of working from home—and I certainly don’t miss the commute. I especially value that I am saving twenty pounds of carbon emissions a day by not driving to work.

There are diverse advantages to working from home, not the least of which is repurposing the time normally sacrificed for the daily commute. I realize I’ve got it better than most: Austin, Texas, is not an outrageously large metroplex, and I live fairly close to downtown (just over seven miles from PGi headquarters). However—because Austin is a progressive, growing city—the twice-per-day 35-minute rush hour ordeal frays this girl’s nerves.

When I began telecommuting, I set the bar high. I told myself that I would wake up at the same time every morning and use the hour-plus that I typically spend getting ready for work (taking a shower, drying and styling my hair, applying makeup, selecting the day’s wardrobe) to my advantage. I would meditate. Relax on the porch with my husband and a cup of coffee. Catch up with my reading. I would donate the time saved to a few of those countless promises we all make to ourselves—if we only had more time.

Nevertheless, what we do with time saved by telecommuting is secondary to the work we accomplish as an out-of-office worker. Whether working at the office or at home, employees are bound by their personal honor code to maintain expected productivity levels. When we work from home, we have to develop an exceptionally strong internal discipline, focus on the work and compartmentalize our time and tasks effectively. The key habits below here can help you create necessary boundaries and maintain optimal productivity when working from home.

The Power of Powering Down
“Just one more minute. . . .” How many times have you said these words only to work another thirty minutes or an hour? How often do you get caught up in personal email dialogs or social media tasks? If you leave your computer open, you’ll remain a slave to it. Try to consciously make the choice to power down your computer, close your laptop and put your smart phone on vibrate after a specified hour so you aren’t tempted to return to your work and noodle on projects. Of course, we sometimes realize that we’ve forgotten an important task and must re-engage, but at least reopening the laptop is significantly less painful than having to drive back to the office to do the work.

Take the Time to Transition
Once you’ve turned off your computer and disengaged from your work life, re-engage with your personal life. When I drove back and forth to work, the commute was my time to shift gears mentally, and music was a large part of how I would vent and not bring my work stress home. Cranking up the stereo and blasting tunes can be immensely therapeutic—it was mindless, energetic and positive, and as long as I watched my speed (which is hardly an issue in rush hour traffic). Music got me to the place I needed to be in my head, as well as to my front door, with less residual stress and few of the racing thoughts that plaque us all during a hectic work day.

But what are our options for achieving the necessary transition when we are already at home? After a bit of brainstorming and creative workarounds, I determined that working out provided the stress-reducing transition I needed. I was able to satisfy my desire for an energetic and positive experience and, with the time saved by not having to commute, I was able to finish my workout and still enjoy a full evening of leisure. There are other options, of course: spending time with your family, having a glass of wine or a cup of tea in your favorite relaxation spot or working in the garden and enjoying nature. Telecommuting allows us to reconnect to those activities that we sometimes neglect, aspects of our lives that are equally important to us.

Compartmentalize to Create
Even when we work from home, we will still leave undone those things really we want to do. We are human, after all. Last night, for instance, I quit my yoga session midway to make notes about this article. Inspiration often comes unbidden, and we ought not to push them away. In fact, one of the benefits of working from home is that you can often be more in touch with your creative cycles and energy.

As a rule, periods of deep thinking need alternating cycles of rest. Give yourself a break and don’t burn out. By compartmentalizing your worlds and creating a specific work space, whether it’s a full blown home office or a nook in your bedroom, make sure that it is devoted entirely to your work. Remove piles of laundry, your kid’s homework and any other indications that you are not taking your home work life seriously. Also, formalize your routine by establishing specific wake times, stick to your start and stop work times, and keep your commitments to yourself. For myself, whether I’m in the office or working from home, the first and last task of my day before I power down my computer is to straighten up all my papers, check my “to do” list for the week to ensure that I’ve completed my necessary work, prioritize what’s important and note any tasks I’ve overlooked for the week. By having established rituals that I perform whether I’m in PGi’s office or my home office, I tether myself to my professional identity and ground myself to my work, my goals and what I’m passionate about.

Putting in longer hours while working from home is a slippery slope. It happens in increments, and it’s an easy trap to fall into. Teleworkers should recognize that we as much a part of the problem as we are the cure. The 9-to-5 grind is not necessarily our reality in today’s New Economy, but achieving a healthy work-life balance is still a goal worth striving for and is perhaps the most distinct and lasting benefit of telecommuting. Finding your personal balance and discovering your passion for your work is what it’s all about.

 

Talking Telecommuting: Interview with Ernie Center, Web Developer and Seasoned Telecommuter

I spoke recently with Ernie Center, Interactive Web Programmer at PGi and seasoned telecommuter, about his telecommuting experiences. Reflecting upon his own history and current practice as a teleworker, Ernie offered some valuable advice for those who want to work from home.

LG: When did you start telecommuting at PGi?
EC: I began telecommuting during my second year here at PGi just one day a week. That progressed into two times a week the next year, and then last year it really started getting more regular. This year I work from home close to 100% of the time, but am available to come into the office if necessary. But that only happens a few times a year, actually, if at all.

LG: Why telecommuting?
EC: Well, of course it’s the whole “working in your PJs” thing, but it’s bigger than that. I’m able to work in a more relaxed state, in a more natural environment when I work at home. Not to mention that I don’t have to fight traffic. When I first began working from home, the drive into work ranged from 45 minutes to three hours, depending on the time of day. That’s serious money and time saved to spend with family or doing whatever I want.

LG: Speaking of family, I know that you’re a new first-time dad. As a full-time telecommuter, what special advantages does this bring to your relationship with your son?
EC: So many things. I don’t have to get up first thing in the morning and leave him; I can put him down for a nap, I can have my routine and work with his. And actually, both our routines are more stable as a result. And I don’t miss out on those sweet, small experiences that most dads who work in an office definitely would. The main thing—the really big thing—is that I can be a bigger and more active part of his life every day by telecommuting.

 

Coworking Space Finds Relationship Solution in iMeet

Video conferencing technology allows people from all industries to connect with customers and clients, regardless of geography. PGi’s virtual meeting solution, iMeet, both simplifies and augments the video conferencing experience through a streamlined interface. iMeet’s versatility and diverse business applications made it the ideal choice for our new partner, thinkspace. A small innovative company, thinkspace provides coworking spaces for freelancers, startups, and microbusinesses, thus relieving them of unwieldy overhead costs. Recognized as the “Best Workplace for Recycling and Waste Reduction” in the US for three years in a row, thinkspace is also a certified LEED space, which means their clients not only experience all the benefits of working in a green office environment, they can promote their eco-friendliness to their own customers.

thinkspace office environment

If one were to consider their business model in Web 2.0 terms, thinkspace might be described as an “office space mashup” of shared office space, meeting rooms, virtual offices, and coworking space. Freed from the isolation individual workers often feel, entrepreneurs and freelancers can maintain a small footprint while networking with like-minded people in a natural creative space that is both sustainable and collaborative.

 

How to boost your Wi-Fi signal at home

Simple ways to improve wifi signals without having to buy a new router.

Article courtesy of  Mother Nature Network

One or two bars on your laptop’s Wi-Fi signal strength indicator is just one of the signs that you’ve got a weak signal. Movies take forever to load. Webpage loading stalls. Or maybe you’ve seen the dreaded message: You are no longer connected to the Internet.

Wifi router boost

WI-FI BOOST: Make a parabolic Wi-Fi extender in minutes and double your wireless router signal strength. (Photo: Revision3)

You may be able to improve your Wi-Fi signal at home by making a few simple changes.

 

PGi Takes a Travel Break

green meetingsIt’s just a few weeks past Earth Day, and select PGi offices are half way through their two-month travel break. As a pioneer in the virtual meetings industry for nearly twenty years, we’re proud of the solutions we provide global companies to find a greener alternative to business travel.  In honor of Earth Day this year, select PGi offices around the world  ̶  including Europe, India and Canada  ̶  are taking a break from business travel during the months of April and May.

PGi associates in these global offices are encouraged and rewarded for abstaining entirely from business flights, rail and even taxi travel expenditures for the two-month Travel Break. All meetings with colleagues, partners and customers are encouraged to be held via PGi’s audio, web and video conferencing products,  thus saving costs, increasing business efficiencies, and reducing our carbon footprint by enabling a truly virtual approach to collaboration.

 

Telecommuting to Achieve a Healthier Work-Life Balance

In the 1980s, the term “work-life balance” entered our vocabulary.  Cell phones and computers were entering the mainstream, slowly permeating our professional and personal lives until we now race to keep up. Wireless laptop computers. Smart phones. The iPad. These and other electronic devices now enable anytime/anywhere access to email, text, Internet, games, media and applications, making boundary setting a deliberate choice. More and more people find themselves asking how to cut the cord that is also a lifeline.

Striking an equitable balance of time among family, career and our own well-being has become increasingly complex. Unfortunately, the average daily commute is lengthening as both urban congestion and suburban sprawl continue to grow, further jeopardizing our valuable time. According to the Mayo Clinic, your career may not have your best interests at heart as a life partner. They list these issues as detrimental to your work-life balance:

 

A commitment to telecommuting: begin on Earth Day

Photo by Louis Hall

I’m fortunate to currently work for a company that allows—and encourages when possible—telecommuting. Although the documented advantages of telecommuting are numerous, throughout my career I have worked for organizations that didn’t recognize the advantages of telecommuting or simply wouldn’t allow employees to telecommute. Before PGi, before my ten years in advertising, I taught college English. As a teacher, my workday was filled with classroom lectures and a heavy schedule of office hours. While I felt it was essential to establish maximum face time with my students, I nevertheless consciously chose to separate my work from my home.

 

Creating Business Efficiency with Green Practices

 If you find yourself wanting to go “green” within your organization but ask if it costs more money than it saves, you aren’t alone. Many companies struggle with the practical implementation of environmentally conscious choices, even when the desire exists. To spend, we must defend, as my own mentors wisely guide me. When companies can tie increased efficiency to business practices that are also environmentally sustainable, the choices are not only easier to defend but easier to put into place.

Online marketing

With most companies using some form of online marketing, these tools provide interactive and immediate opportunities for businesses to create relationships with customers. Time-to-market decreases dramatically when compared with traditional tools, and ROI can be tracked almost instantly, especially when customers opt-in to your communications. Online marketing—including product-focused emails, informational enewsletters, banner ads and a wealth of other options—can provide organizations actionable, measurable results that are also friendly to the environment. Be sure to maximize your current efforts as well as explore new options.

Online communities

Many companies struggle with information silos and the ineffectiveness they create in overall workflow systems. When employees leave an organization or transition to new roles, they sometimes create a vacuum in their wake. Building an online community to create and share documents rather than compartmentalizing brain trusts throughout your organization can alleviate many of these challenges. Not only do online communities encourage document and information sharing, they keep large email attachments out of servers and encourage IT efficiency as well. An online community can also build relationships and support interactions among employees who might not normally communicate across traditional channels or geographic boundaries.

Web and video conferencing

Implementing web and video conferencing solutions as a regular practice—both to limit business travel and encourage telecommuting—is a terrific way to slash travel budget costs as well as carbon emissions. These tools help employees drive and fly less while unifying communications with both clients and staff.

As you review your business practices for greater efficiency and think about ways your business can improve the bottom line, be sure to remember that a progressive, greener vision can also be a cost-effective part of your overall business strategy.

What steps do you take as a business to maximize efficiency with sustainable practices in mind, either big or small?

 

Carbon Footprint Series Part 3: Telecommuting

People have begun to see the impact telecommuting can make on our overall carbon footprint and are realizing that working from home can help the planet. Because telecommuting reduces carbon fuel consumption, air pollution and traffic congestion by decreasing the number of cars on the road, environmentalists strongly recommend this simple, effective solution.

According to a survey commissioned by the US Consumer Electronics Association (CEA), telecommuting—though it marginally increases home-based carbon emissions—significantly reduces overall energy consumption. The additional power required for home offices and associated electronic devices is slight when compared with the energy consumption associated with commercial office space. The report projects that by avoiding an average 22-mile commute—even taking the increased power use for home offices into consideration—telecommuting saves approximately 840 million gallons of gasoline. This is the equivalent to taking two million cars off the road for a year.

Portable consumer electronics—primarily laptop computers, wireless and smart phones—are a vital part of the telecommuting equation. And when consumer electronics are paired with web and video conferencing solutions and an inexpensive webcam, your home office can retain much of the same feel and productivity as an in-office environment. Additionally, video conferencing—which allows employees at any location to engage others on a personal level—can significantly improve carbon emissions than driving or flying to business meetings.

Even if you aren’t ready for the camera just yet, the essentials you will need as a telecommuter include:

  • Employer permission
  • Designated office space in your home
  • Computer and associated office software (compatible with your office tools)
  • Internet access (webmail and VPN access are terrific to have, too)
  • Smart phone or PDA (i.e., iPhone, Blackberry, etc.)
  • Conferencing software
  • Storage device/media

Citing recruitment and employee satisfaction benefits, companies are changing their perspectives and policies regarding telecommuting employees; many have adopted the arrangement at least part-time. In fact, 37% of the employees in the CEA survey state that they were willing to take a slight pay cut (of up to 10%) if allowed this option. And if you live in a city that already makes allowances for telecommuting lifestyles, you’re a step ahead. When companies recognize the environmental gains as well as employee benefits, this solution is as effective as it is simple.

While the CEA survey was conducted in 2004, numerous articles continue to reflect ongoing discussions around the topic and already, the 2010 Telework Enhancement Act provides for new options within the government sector. We hope this momentum grows as individuals search for new ways to reinvent their work lives and we will continue to develop this dialog at PGiGreen as one of most favorite topics.

Tell us: do you telecommute? If so, do you incorporate this practice into your schedule regularly or only occasionally? And what tips would you offer a beginning telecommuter?

 

Carbon Footprint Series Part 1: Impact on Driving

Concerns over the environment and the impact human beings have on it—individually and as businesses—grow steadily and have become increasingly complex. It often seems that the more information we have on environmental issues, the less we understand them. Each environmental demand put on the planet is measured in terms of its carbon footprint, defined by the UK Carbon Trust as “the total set of greenhouse gases (GHG) emissions caused by an organization, event, product or person.” By knowing the amount of GHG emissions you contribute to the environment, you can begin creating a strategy to reduce it. Here are just a few ways you can improve the environment with conscious choices:

Telecommuting
Even if you can’t work from home on a daily basis, each day you can reduces negative impact on the environment. Laptops, smart phones, VPN access and video or web conferencing products enable virtually seamless communication solutions to employees who telecommute.

Alternative transportation
Public transportation and carpooling are popular options for offsetting carbon emissions and many cites also provide car sharing programs, a creative choice for those who do not own a car but require occasional transportation. 

Hybrid vehicles and fuel-efficient cars
Hybrid vehicles and other environment-friendly fuel sources abound, but if you aren’t sold on the idea, consider a fuel-efficient used car. Due to the carbon emissions created during the manufacture of new vehicles, a used car with good gas mileage is preferable to new purchases.

Driving smarter
Regardless of your vehicle type, there are simple ways to optimize its impact on the environment such as avoiding sudden acceleration and braking, driving the speed limit, avoiding extended idling periods, and turning off the air conditioner.

Consumers’ awareness of and responsibility to environmental issues continues to grow, and PGi steadfastly upholds and promotes these values. As we explore these issues further, be sure to look for part two in our carbon footprint series (coming soon) discussing the impact of air travel on the environment. For now, how do you reduce your impact on the environment through your ground transportation choices? Please share your tips and lessons you’ve learned.